BML Web Site: Job Opportunity

POSITION TITLE:     Facilities Manager     

POSITION CLASSIFICATION:   Library Manager

REPORTS TO:    Director of Library Services   

DEPARTMENT/DIVISION:    Library Support Services

SALARY:    Starting salary is $45,000-$55,000 annually based on qualifications and experience.  Braswell Library offers a competitive benefits package including medical, dental, vision, supplemental benefit options, NC Local Government Retirement System, and 401(k) employer contributions.

POSITION SUMMARY:   The Facility Manager is responsible for conducting facility maintenance, managing facility related contracts and contractors, and purchasing facility supplies for Braswell Memorial Public Library and branches. The Facilities Manager plans performs, and coordinates all facility related installations, maintenance, and repair (HVAC, electrical, plumbing, structural, furnishings, grounds, etc.) This position is responsible for managing the upkeep of facility equipment and library vehicles, inspecting facilities to determine the need for repairs or renovations, managing facility related budget lines, and overseeing facility energy consumption. The Facility Manager will be on call to respond by telephone or in person as required to facility related emergencies. This position utilizes advanced professional skills and management experience as well as a wide range of technical skills to maintain a high performance work culture.

ESSENTIAL FUNCTIONS:

• Performs periodic inspections of facilities, systems, and work areas. Will ensure that facilities are compliant with all city, state, and federal building, fire, safety and accessibility regulations
• Analyze facility needs, conditions, and requirements and develop/implement action plans for repair, maintenance, and improvement
• Develop and write Requests for Proposals, research and identify potential facility contractors, review contractor submissions and make selection recommendations to Library Management
• Oversee and manage facility contractors and vendors
• Manage library vehicle fleet and perform and oversee maintenance and upkeep of library owned vehicles
• Perform minor maintenance and repairs on electrical, plumbing, HVAC, lighting and other facility systems or structures as required
• Serve as a member of the library Disaster Response Team
• Coordinate with appropriate Management Team members concerning all branch facility issues. Coordinates issues as required with the local government owners of the branch facilities
• Prepare monthly, quarterly, yearly or special reports as required. Will attend Board meetings and report to the Board of Trustees as required

KNOWLEDGE, SKILLS, AND ABILITIES:

• Thorough knowledge of technical/engineering operations and facilities management best practices
• Ability to read and understand blueprints, construction diagrams, and schematics
• Sound knowledge of health, safety, fire, accessibility and environmental practices and regulations
• Knowledge of basic accounting and budget management principals
• Ability to plan work flow and set priorities
• Ability to use computerized facility control systems and standard office computer equipment

• Ability to prepare reports in an efficient and effective manner – strong verbal and written communication skills
• Ability to accept supervision in a courteous and proactive manner

MINIMUM QUALIFICATIONS:

• Five or more years of progressively responsible facility management work experience, completion of a four year degree in Facilities Management or Facilities Engineering, or related qualifications in areas such as construction management, or equivalent work experience and education.
• Working knowledge of electrical, mechanical, and plumbing systems
• Project, procurement, and contract management skills and experience

PHYSICAL DEMANDS:

Work is typically performed while sitting, standing, bending, crouching, or stooping.  The employee frequently lifts light objects, occasionally lifts heavy objects, uses equipment requiring a high degree of dexterity, and must be able to distinguish shades of color.

WORK ENVIRONMENT:

Work is typically performed within a library setting and library vehicle. In addition, work is performed in and around equipment or facility infrastructure (e.g. mechanical room, ceilings, roofs, crawl spaces, etc.

Additional Requirements:

Must have, or have the ability to obtain, a valid driver’s license issued by the State of North Carolina

This description and/or job requirements are subject to change at any time

To Apply:  Interested persons must send a cover letter, resume, and contact information for three references to hr@braswell-library.org.

Facilities Manager Position Frequently Asked Questions (FAQ)

The job description lists the duties and responsibilities of the Facilities Manager (FM) of Braswell Memorial Library (BML) and its branches.  This document answers some of the most common questions prospective applicants for the position might have.

1. Is the library a government agency and is the FM a government employee?

Answer. BML is an interlocal government entity and maintains it facilities as part of its public trust. However, BML is not a part of Nash County or the City of Rocky Mount.  BML is the Nash County public library and is an independent agency.   All library staff are local government employees of the Library.

2. How many facilities are there and where are they located?

Answer.  BML operates five facilities in Nash County NC:

1. The main Library, Braswell Memorial Public Library, in Rocky Mount.  This facility is a 60,000 square feet two story brick structure constructed in 2001 specifically to be a library.
2. Bailey Public Library (BPL) is a branch library in Bailey. This is a 756 square foot one story brick building purpose built as a library in 1932.
3. Middlesex Public Library (MPL) is a branch library located in Middlesex. This is a 923 square foot one story brick structure. When it was originally built and for what purpose is unknown but it appears to date from the 1950’s and has been a library since the late 1960’s. 
4. Spring Hope Public Library (SHPL) is a branch library located in Spring Hope. It is a 3,900 square foot wooden one story building built in 1887 as a train depot.  It has been a library since 1977.  
5. Whitakers Public Library (WPL) is a 1,053 square foot wooden one story building in Whitakers. It was built in 1901 as a municipal building and has served as a town hall, police station, and fire house. It has been a library since the 1970’s.

The library buildings and grounds are owned by the towns they are located in and operated by BML under agreements with the respective towns. Responsibility for maintenance at the branches varies but in general minor maintenance and upkeep is the responsibility of BML and major repairs are the responsibilities of the towns. 

3. Who does the FM work for and who do they supervise?

Answer.  The FM reports to the Library Assistant Director. The FM does not supervise any library employees but does oversee library contractors and coordinates with other library managers and staff as appropriate.

4. What is the work schedule?  

Answer.  The FM is considered an exempt employee under the Fair Labor Standards Act and their normal schedule is Monday thru Friday from 7:00 A.M. to 4:00 P.M. with an unpaid one hour lunch break.  No holiday, shift, or overtime premium is allowed or paid by the Library.  However, the Library grants managers compensatory time at the rate of 1 hour for each hour worked over 40 hours per week.

The FM’s schedule may be varied to accommodate different projects or activities and on occasion they may be required to work at night, on weekends, or holidays with corresponding adjustments to their normal schedule.  On rare occasions overnight work may be required.

5.  What are the on call responsibilities?

Answer.  The FM is on call when not on duty. The FM is the primary recipient of facility Help Desk requests sent by library staff and the primary point of contact for the burglar and fire alarm monitoring services the library uses.  The Library will provide the FM with an appropriate smart phone for business use.

It is expected that the FM will routinely check their email and monitor their phone, even when not on duty, to stay abreast of Help Desk Requests and to be available for alarm notifications. On average there are one or two on call responses required per month. Most just require talking to someone on the phone, on occasion a physical response to a library facility is required. The FM will receive compensatory time for time spent responding to issues outside their normally scheduled hours. The FM does not receive compensatory time for just being on call.

6. Are required tools and equipment provided?

Answer. Yes, the library will provide tools, materials, and equipment.  Clothing is not provided.

7. Is a vehicle provided?

Answer.  The FM is not issued a vehicle but they may use library owned vehicles in the course of their duties. If a library owned vehicle is not available for use the FM will be reimbursed for use of their privately owned vehicle. 

8. Are computer skills required?

Answer. Basic office computer skills are required as well as the ability to learn and use the computerized HVAC and lighting control systems.

9. What might an average work day look like for the FM?

Answer:  The FM’s work can vary considerably from day to day.  They might spend an hour replacing lighting ballasts, then they might clear a clogged toilet, they could inspect the elevator and fire exits, they might make adjusts to the HVAC controls system, they could oversee work by the grounds contractor, take a drive to a branch to repair a chair, or participate in facility budget planning.  Every day will likely be different!

10. How is the FM paid?

      Answer:  Library staff are paid every two weeks. Direct deposit is required.

11. What are the health insurance, vacation, and retirement benefits?

Answer:  The FM, and their eligible family members, receive health benefits under the library’s insurance package. The library pays the majority of the employee’s premium and the employee pays the premium for family members.  There is a 30 day waiting period for new hires. Life insurance is provided at no cost to the employee.

New full time employees earn 12 days of annual vacation per year. The amount earned increases at the third and sixth years of service. Full time employees also earn 3.75 hours of sick leave every pay period (about 90 hours per year), earn 16 hours of personal time per year, and enjoy 11 paid holidays per year. In addition there is paid funeral leave, paid time allowed for voting, and paid time for training and conferences. There are other types of leave granted, paid and unpaid, for a variety of other reasons.

Full time employees are enrolled in the NC Local Government Employees Retirement System.  Employee contributions of 6% are mandatory and the library makes a matching contribution as required by law.  The Library also contributes to a 401(k) plan and staff may make their own pre-tax contributions.